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Job Opening-Administrative Assistant-Mobilization Dept.


The Administrative Assistant to the Mobilization Department is a trusted team member and is responsible to coordinate and facilitate smooth communication; oversee and ensure accurate logistics; and support the department and the Mobilization leadership team with administrative excellence; manage department projects to increase effectiveness and efficiency of Mobilization and across the organization.


  • Provide general administrative support for the Director of Mobilization and other Mobilization department leaders: travel, expense reports, calendar/scheduling, budget tracking
  • Manage multiple Mobilization department email inboxes to ensure prompt and timely communications
  • Help with logistics of annual or bi-annual staff gatherings, leadership meetings, short-term training events and various conferences
  • Responsible for Review Team support: file acquisition, note taking, Missionary Orientation invitations, and appointment letters
  • Responsible for logistics of Missionary Orientation and other events that may require on-site attendance (accommodations, billing, etc.)
  • Obtain legal background checks for applicants
  • Become expert in TEAM’s use of Salesforce, able to do reporting and tracking projects including monthly metrics reports for each mobilization team
  • Assist with Association-related projects
  • Provide communication support to Mobilization leadership: departmental communications, correspondence with missionaries, etc.
  • Assist in research for new hires and team expansion
  • Produce professional quality documents; maintain an updated and organized library of Mobilization’s documents
  • Collaborate in the development of workflow processes, including documentation and training of users
  • Other duties as requested


  • Minimum of two years of prior administrative experience
  • Bachelor's degree in a related field
  • Have a passion for reaching the world with the gospel
  • Eager to serve others
  • Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones
  • High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database desired
  • Able to maintain confidentiality and be professional in communication
  • Team oriented, teachable, highly organized
  • Above average typing and phone skills and coordination of fast-paced communication while maintaining accuracy of details
  • Experience in international missions desired

Please submit cover letter and resume to: 

Email: .(JavaScript must be enabled to view this email address)
Fax: 630-653-1826
Mail: Human Resources Manager, 400 S. Main Place, Carol Stream, IL 60188

For a full job description, click HERE.  
To fill our out online employee application, click HERE