Job Opening-Facilities Administrative Assistant

OVERVIEW

TEAM is looking for someone who wants to contribute to world missions by working at TEAM’s Carol Stream, Illinois office as part of the Facilities and Services Department providing administrative support. This includes processing bill payments, purchasing, handling mailroom, light shipping/receiving responsibilities, and some apartment tenant interactions. This individual should be a believer in the Lord Jesus Christ, active in fellowship with a Bible-believing church, and one who desires to make a difference through involvement in world missions. 

PRIMARY RESPONSIBILITIES

  • Serve the needs of the Facilities & Services group though web research, purchasing, payment / invoice processing, and being the primary contact person for a group that is often not accessible during the day 
  • Communicate effectively and professionally with vendors regarding materials, quotes, scheduling, delivery, etc
  •  Respond appropriately to e-mail, phone and written inquiries from internal and external customers of the Facilities & Services group; proactively communicate on behalf of the Facilities & Services department
  • Assist the Facilities & Services Director by handling administrative tasks needed in the work of leasing apartments to the public  Schedule and set up for meetings, events and projects in Carol Stream
  •  Receive incoming mail and parcels and distribute within the office
  • Manage all parcels being held for missionaries
  • Be knowledgeable of current shipping options and postal fees or regulations and advise staff on the best way to ship items
  •  Send outgoing mail and parcels through most suitable delivery service or through a specially requested delivery service
  • Print, fold, insert and mail donation receipts provided by the donor services group
  • Occasionally facilitate freight shipments per request of missionaries 
  • Process and send weekly international airmail and occasional special mailings
  • Maintain inventory of all mailroom supplies and submit purchase requests when needed
  • Keep all postal account balances within guidelines and make check requests as needed for special mailings; purchase stamps as needed by Reception 
  •  Oversee warehouse and shipping/receiving organization
  • Maintain various mailroom machinery (inserter, folder, mail meter, tape dispensers, scales)
  • Maintain building key inventory and documentation (electronic and paper)
  • Oversee facilities department’s radios, charging and tracking
  • Distribute office supplies as requested
  • Put together apartment tenant packets and maintain various apartment records
  • Assist the Director of Facilities and Services as requested  

KEY SKILLS & REQUIREMENTS

  • A heart for ministry and desire to see God's kingdom advanced through the ministries of TEAM
  • Dependable, confident and mature
  • Efficient and accurate  Able to maintain strict confidentiality when necessary
  • Self-starter and independent worker, yet able and ready to be a team player
  • Excellent computer skills for basic business needs (spreadsheets, email, online systems)
  • Good interpersonal and customer skills, excellent phone skills
  • Flexible and able to thrive with a great variety of tasks
  • Good sense of humor  Honesty and integrity (able to handle cash payments)
  • Excellent organizational skills; able to organize tasks, create & maintain information storage
  • Good letter writing skills (able to compose accurate and professional communication  

To Apply

Please submit application (below), cover letter, and resume to:

Email: .(JavaScript must be enabled to view this email address)
Fax: 630-653-1826
Mail: Human Resources Manager, 400 S. Main Place, Carol Stream, ILL 60188

Download a copy of the full description HERE. 
Download a copy of the Employment Application HERE.