13 Types of Missionary Newsletters We Should Stop Writing

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Make sure your missionary newsletter isn’t getting buried in your supporter's inbox.

This week, missions writer Amy Walters of SEND International shares tips on improving the venerable and ubiquitous missionary newsletter.

I read a lot of missionary newsletters — about 100 every month.

As part of my job, newsletters are some of my main sources of stories and information. I also serve on my church’s missions committee. So between the two, I’ve seen newsletters from all over the world and from a variety of missions organizations.

Some of the newsletters I read are excellent. And some, well, not so much. Missionaries have incredible stories to share — they’re on the front lines of God’s amazing work around the world. But so often, the good stuff gets buried under a pile of newsletter blunders.

It doesn’t have to be this way. The key to a great missionary newsletter is balance and tone. Here are 13 common newsletter mistakes with examples from actual newsletters (with names changed, of course), followed by some tips for making your newsletter engaging.

1. The Banker

Nothing but support updates and requests for money. Oh, and maybe a story about visiting a church and asking for money. “It’s not too late to join our team!” Fundraising is itself a type of ministry, so tell us about how even that process is changing you, your family, and others more into the likeness of Christ.

2. The Cluster Bomb

No communication for months and then a sudden rush of updates. Often this happens when the missionary needs something, like more support or home service is coming. “At the risk of sounding like a broken record, we will give another report about how wonderful our time was on our recent trip!”

3. The Itinerary

Basically, a long list of activities and locations in paragraph form. The audience feels tired after reading it and bouncing from one place to the next. “We were able to combine visits to see Kim’s father in Pennsylvania, children and grandchildren in Lynchburg, Virginia, and Buffalo, New York, to meeting friends and attending a new career conference in Ocean City, New Jersey.”

These are important details, but don’t make them the focus. Break them out in a more appealing format like a sidebar or a graphic.

4. The Treasure Hunt

Mostly filled with cultural tidbits and mundane details. But buried somewhere deep inside, like in a sidebar or at the very end of a long letter, is a great ministry story. [After nine paragraphs about other things] “Praise God for a girl in my class who has now received assurance of salvation.” 

5. The Novel

Anything longer than three pages. This usually happens because the missionary hasn’t written in months. “And one more thing…” The shorter your newsletter, the more of it people will actually read.

6. The Christmas Letter

Almost entirely made up of family updates, with little or nothing said about ministry. Added bonus: long description and pictures of a recent family vacation to an exotic location. “Another family invited us to join them at a nearby resort.”

7. The Cliff Hanger

A desperate call for prayer or help that is not followed up or resolved in your next missionary newsletter. “Ended up in hospital, trying to find what’s going on. Our life here is but a moment, so easy to take it for granted.” If you’ve asked your readers to pray for something, be sure to update them about it, even if it’s not the answer you expected or hoped for.

8. Generic

As boring as the title, either from lack of interesting details or mainly focusing on day-to-day stuff. So general that it could be cut and pasted into anyone’s newsletter and still apply. “While at home, I did a lot of cleaning, sorting and washing windows.” Your ministry may feel mundane at times, but God is still up to something in the midst of that. Try to put your finger on it.

9. The Shock and Awe

Too much going on, from too many different font styles, to too many colors and clip art and photos and graphs and sections. The eyes don’t know where to look first. Keep it simple and cohesive.

10. The Snooze and Blah

No pictures. No colors. No graphics. Just words. Your readers don’t expect you to be a graphic designer, but try to spice it up a little.

11. The Judge

A negative assessment of the host culture, either subtle or blatant. “Is it possible to be both different and wrong?” Sin shows itself in all cultures and it’s OK to point that out, as long as we don’t lose sight of the plank in our own eye.

12. The Gory Details

Goes into great detail about something incredibly gross or personal, like a recent surgery or explosive illness. Also could include pictures. “We could admire the iron in our toilet bowl.” Some of your readers — especially those who don’t know you well — will not know what to make of this.

13. The Bait and Switch

Teases you with the promise of a great story but instead gets sidetracked with related but unimportant details. “So we landed in [the city], got in a van and rode out to join the teen camp that was starting the next day. 10 days later, we took part in the English camp. The time at the camp definitely got us back into life here quickly.”

The problem here isn’t that they are telling us about this great camp, but that they actually aren’t telling us about it at all. Something fascinating probably happened between when you rode a van and when you returned to normal life, so focus on that.

Now, I understand that there are special situations where a newsletter like those above would be appropriate. But those should be the exception to the rule, not common practice.

If you found yourself on the list, never fear! There are a few, simple solutions to help you help your newsletters.

Know your audience. Think about what they want to read and what kind of knowledge they do or do not have about where you are serving. Think about what questions they have and answer them. Treat them as a partner in ministry.

Focus on ministry. Don’t just tell us what you do. Show us with a story. And keep ministry stories front and center — don’t bury them at the end of the newsletter.

Stay balanced. Support updates, family news and cultural tidbits are great when kept in balance. Don’t let them take over the entire newsletter.

Write regularly. Be consistent in sending out your newsletter. Regular, short updates are better than once a year, long updates.

Vent only to close friends. Everyone struggles sometimes. Your newsletter is not the right place to hash it out. Find some people you can talk to and pour your heart out to them. Then when it comes to your newsletter, you can still keep your supporters informed, but they don’t need to know all the details.

I know you have wonderful stories to tell, and I am anxious to read them. Hopefully, these suggestions will help your audience find, read and connect with those stories so they can engage more fully in your ministry.


Looking for more great newsletter tips? Check out our two-part crash course on how to write and design missionary newsletters





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About the author

Amy Walters
Amy Walters

Amy Walters has always been passionate about the creative and compelling communication of the gospel. She studied linguistics at Moody Bible Institute and the Graduate Institute of Applied Linguistics. She is a writer at SEND International and a contributor to TEAM's blog, helping to inspire and propel more people into missions. She writes regularly at The Missionary Blog. Amy is married to Aaron and has two wonderful children, Sophie and Eli.

 

20 Comments

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  • Thanks, Amy! I regularly receive comments that people enjoy my monthly prayer update. After reading Amy’s article I think I now know why. I will continue to keep her observations in mind as I write an update each month.

  • Thank you for this reminder of what not to write. Do you know of helpful websites, blogs, or other online resources on writing better for missions? Thanks.

    • Hi Aaron! We’re glad to hear you enjoyed this post. Thanks for your feedback!

      To improve your writing, we recommend practice, practice, practice! The more you write, the easier it becomes. Write about what you’re going through and what’s on your heart, and be sure to spend some time reading other missionaries’ blogs and newsletters as well.

      We’d be happy to chat with you more about this topic! Feel free to drop us a line anytime at marketing@team.org.

  • Hi Amy, I stumbled upon this as I was browsing to get some help in designing a template for a missionary couple who are on a long term missionary assignment in a foreign country, whom I am supervising from a missions organization.

    I find your comments interesting and helpful, but they are general comments in the form of advice. Do you have anything that could help me to do a template as a guide for the missionaries to use when they are doing periodic reporting? (headings/subheadings, etc.) Also what would be an ideal time frame/period for reporting? monthly? quarterly? ……?

    I would really appreciate your help.

    Thank you.
    June.

    • Hi, June! Thanks for reaching out. Currently, we don’t have a template like this, but we hope to publish a post with some tangible newsletter tips in the future. Stay tuned! Concerning frequency, my inclination is a short postcard-like update once a month and a longer quarterly newsletter with more information. Keeping supporters updated via social media is also an easy way to connect regularly.

  • Random Question, my wife and I are Missionaries with another organization, came across your article while trying to make sure that our updates hit the mark. Would you be willing to look it over and offer feedback?

  • Thanks for the post! I really enjoyed it. I appreciate your time, hear and passion for helping missionaries communicate what God is doing in and through them.

    Blessings,

    Quinton

  • Yes. I will often put off reading some letters if they are not visually appealing, like being too long, having no graphics… and especially having no easily identifiable prayer requests! That’s probably my biggest peeve with missionary “prayer” letters: not letting the saints know how they can be praying.
    I have several that I keep “harassing” for regular updates and prayer requests. A couple say they don’t want to give specifics because their ministries are local and issues with privacy. But even after I spent hours compiling several pages of prayer requests from other missionaries that he could easily insert into his letters that would be useful for people but not risk privacy, my friend still hasn’t sent a prayer letter.
    Although he did send a “please give to build the youth center before more kids commit suicide” letter. Which is my mom’s peeve: instead of telling what the ministry is doing, the missionary only focuses on what they feel is or isn’t happening because of a lack of money.

  • You call it venting. I call it being real. One of the things the reader needs is to understand missionary life so they know how to pray. So everything can’t always be brimming with all the best news. This also keeps us off of the missionary pedestal, and encourages other “normal,” less than perfect saints to also answer God’s call. This realness must be done in balance, of course. It can’t all be bad news. And with your trials you must show the very clear hand of God in bringing you through! I speak literally when I tell you of scores of people I’ve met that assumed missionaries never had problems or a bad day! Because it’s God’s work, and uber important to Him, they assume that God runs ahead fixing everything! We have an obligation to do for them what God has done for us: call them friends, and make them heart and soul part of the work! (John 15:15)

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